Advocating and Legislating

KENTUCKY SOCIETY OF RADIOLOGIC TECHNOLOGISTS
Bylaws

Article I
Name

The name of the Society shall be the Kentucky Society of Radiologic Technologists, Inc., hereinafter referred to as the Society.

Article II
Governing Body

A. The K.S.R.T., Inc. shall be self-governing in nature. The governance of the Society shall be vested in a Board of Directors.
B. The K. S. R. T., Inc. shall maintain affiliation with the American Society of Radiologic Technologists (ASRT). The Society may seek counsel through the executive office of the American Society of Radiologic Technologists.

Article III
Purpose and Function

Section 1. Purpose
The purpose of the Society shall be to advance the professions of medical imaging and radiation therapy disciplines and specialties; to maintain high standards of education; to enhance the quality of patient care; and to further the welfare and socioeconomics of radiologic technologists.
Section 2. Functions
The functions of the Society shall be to:
A. Plan and conduct meetings, seminars, and conferences for the purpose of transacting Society business, offering professionally oriented continuing education opportunities, discussing topics of professional interest and concern;
B. Encourage federal and state advocacy for supporting the legislative needs of the profession.
C. Publish and disseminate information pertinent to the Society and the profession;
D. Assist in establishing and promoting high standards of professional education and practice and implement through appropriate channels;
E. Encourage research designed to advance knowledge in the radiologic sciences;
F. Enunciate issues and policies affecting the professional status, legislative activities, and welfare of its members;
G. Collaborate of cooperate with external organizations or agencies as may be necessary to maintain continued progress and growth of the Society.

Article IV
Policies

A. The Society is committed to equal opportunity and nondiscrimination in all programs and activities. No one shall be denied opportunities or benefits on the basis of age, sex, color, race, creed, national origin, religious persuasion, marital status, sexual orientation, gender identity, military status, political belief or disability.
B. The names of the Society or its officers, Board of Directors, delegates or staff, in their official capacities shall not be used in connection with a corporate company for reasons other than the regular functions of the Society.

Article V
Membership

The membership of the Society shall consist of individuals who meet the criteria identified by the following membership categories: active, associate, graduate bridge, student, life, honorary, and supporting.
Section 1. Application
Candidates for active, associate, graduate bridge, life, honorary, supporting and student membership shall submit prescribed application forms properly completed, together with required fees, and shall furnish any additional information that is required.
Section 2. Categories
A. Active members are those who are or have been actively employed in the profession, registered by the American Registry of Radiologic Technologists (ARRT) or its equivalent or hold an unrestricted license under state statures and are voting members of the ASRT. They shall have all rights, privileges and obligations of membership including the right to vote, debate, hold office and serve as a delegate in the House of Delegates.
B. Associate members are those who are or have been employed in the technical, educational, managerial, or corporate aspects of the radiologic sciences and do
not qualify for active membership. Associate members shall have all the privileges and obligations of active membership except the right to hold office.
C. Graduate bridge members are those who are certified and are within 24 months of their initial certification. Certification may be verified by an ARRT card or its equivalent. They shall have all rights, privileges and obligations of membership including the right to vote, debate, hold office and serve as a delegate in the House of Delegates.
D. Student members shall be those individuals who are enrolled in primary medical imaging or radiation therapy programs accredited by a Joint Review Committee or regional accrediting agency. Student members are not eligible to receive continuing education credit. Student members shall have all the privileges and obligations of membership except the right to hold office.
E. Life members shall be those active members who have rendered unusual service to the Society. Such members shall be elected at an Annual Meeting by a majority vote upon unanimous recommendation by the Board of Directors. They shall be exempt from paying dues and shall have all the privileges and obligations of active membership.
F. Honorary members shall be those individuals whom the Society wishes to honor because of the contributions they have made to the profession. Such members shall be elected at an Annual Meeting by a majority vote upon the unanimous recommendation of the Board of Directors. They shall be exempt from paying dues and shall have all the privileges and obligations of active membership except the right to vote and to hold office.
G. Supporting members shall be those individuals who are interested in promoting the purposes and functions of the Society, but who are not eligible for active or associate membership. They shall have all the privileges and obligations of active membership except the right to vote and hold office.
Section 3. Dues
A. Dues for all members, established by the Board of Directors, require adoption by a two-thirds (2/3) vote of the voting members at the annual meeting.
B. Intent to change dues structure shall be communicated in writing to all members a minimum of thirty (30) days before the annual meeting. C. Dues shall be paid by the expiration date. 1. On the expiration date, member rights, privileges, and obligations shall be discontinued.
No member who is delinquent in payment of dues shall be eligible to vote or to
hold office. A member who is delinquent for more than sixty (60) days shall be
automatically dropped from membership.
Section 4. Resignation
Any member shall have the right to resign by submitting written communication to the Treasurer, providing all dues or other indebtedness to the Society have been paid.
Section 5. Reinstatement
A former member who has resigned or whose membership has been deleted from the Society for other reasons may be reinstated only after filing a new application and paying the fees as a new member.
Section 6. Censure, Reprimand and Removal
Any member may be censured, reprimanded or removed for cause. Sufficient cause includes a violation of the Bylaws or any lawful rule or practice duly adopted by the Society or any other conduct prejudicial to the interests of the Society.
A. If the Board of Directors deems the charges to be sufficient; the person charged shall be advised in writing of the charges.
B. A statement of the charges shall be sent by certified or registered mail to the last recorded address of the member at least twenty (20) days before final action is taken.
C. The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.
D. The member shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken.
E. Removal shall be by two-thirds (2/3) vote of the entire membership of the Board of Directors.

Article VI
Officers

Section 1. Officers
The officers of the Society shall be President, President-Elect, Vice President, Secretary, Treasurer, and Member-at-Large.
Section 2. Qualifications
A. General Qualifications
1. All officers of the Society shall be active members in the Society and voting members of the ASRT.
2. All officers shall be employed in the field of medical imaging or radiation therapy.
3. All officers shall have the support of employer and willingness to serve if elected to office.
4. Satisfactory completion of designated projects and committees.
5. Effective communication skills.
6. Knowledge of the Society guidelines for the office to which they are nominated.
B. President-Elect
1. An active member of the Society or another ASRT affiliate for a period of no less than two (2) years prior to the election.
2. Previous service on the Society Board of Directors for a period of not less than one year within the past five (5) years.
C. Vice President and Treasurer:
1. An active member of the Society or another ASRT affiliate for a period of no less than one (1) year prior to election.
2. Previous service on the Society Board of Directors for a period of not less than one year within the past five (5)years.
D. Secretary and Member-At-Large:
1. An active member of the Society or another ASRT affiliate Previous service on a Society standing committee within the past five (5) years.
Section 3. Terms
The Vice-President and Member-at-Large shall serve a term of one (1) year and the treasurer and secretary will serve a term of two (2) years.
A. The president-elect shall serve for a term of one (1) year as president-elect, one (1) year as president and one (1) year as Board Chair.
B. The term of office shall begin/end at the close of the annual meeting.
C. The newly elected officers shall be installed into office under the direction of the Board of Directors.
Section 4. Responsibilities
A. President
1. Shall perform duties consistent with the office.
2. Shall be an ex-officio member of all appointed committees, except the Committee on Nominations. 3. In the absence or inability of the Board Chair to serve as chairman, the president shall preside at meetings of the Board of Directors.
4. Shall be a Society delegate to the ASRT House of Delegates.
5. Shall act as liaison to the Kentucky Board of Medical Imaging and Radiation Therapy.
B. Vice President
1. Shall perform all duties consistent with the office.
2. Shall assume the duties of the president when necessary. 3. Shall be an alternate Society delegate to the ASRT House of Delegates.
C. President-elect
1. Shall perform all duties consistent with the office.
2. Shall become familiar with the Society’s activities and be prepared to assume the office of president.
3. Shall appoint and provide charges to committees and task forces for the presidential year prior to the Fall Annual Meeting.
4. Shall be a Society delegate to the ASRT House of Delegates.
D. Secretary
1. Shall perform all duties consistent with the office.
2. Shall keep detailed minutes of all meetings.
3. Shall conduct correspondence. 4. Shall be an alternate Society delegate to the ASRT House of Delegates.
E. Treasurer
1. Shall perform all duties consistent with the office.
2. Shall receive and keep funds of the Society. 3. Shall coordinate preparation of the annual budget and submit to the Board of Directors for review and presentation at the Annual Meeting for final approval by the membership.
4. Shall have the financial records of the Society audited annually. 5. Shall be an alternate Society delegate to the ASRT House of Delegates. 6. Shall have a co-signature for monies expended by the Society. F. Member-at-Large 1. Shall perform all duties consistent with the office. 2. Shall be the voice of the general membership and will seek input from the general membership. 3. Shall be an alternate Society delegate to the ASRT House of Delegates.
Section 6. Eligibility
An officer who meets eligibility requirements at the time of nomination shall be permitted to complete the term, even though employment status changes.
Section 7. Censure, Reprimand and Removal
Any officer may be censured, reprimanded or removed from the office for dereliction of duty or conduct detrimental to the Society. Such action may be initiated when the Board of Directors receives formal and specific charges against an officer.
A. If the Board of Directors deems the charges to be sufficient; the person charged shall be advised in writing of the charges.
B. A statement of the charges shall be sent by certified or registered mail to the last recorded address of the officer at least twenty (20) days before final action is taken.
C. The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.
D. The officer shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken.
E. Censure, reprimand, or removal shall be by two-thirds (2/3) vote of the remaining membership of the Board of Directors.

Article VII
Elections

Section 1. Nominations
A. The Nominating Committee shall consist of three (3) members appointed by the Board of Directors within thirty (30) days after the Annual Meeting.
B. It shall be the sole responsibility and authority of the Committee on Nominations to prepare the ballot and present all the qualified candidates at least forty days prior to the fall Annual Meeting.
C. Nominations may be submitted by any Society member.
Section 2. Balloting
The vice-president, president-elect, secretary, treasurer, and member at large shall be elected by a plurality vote of the voting members of the Society.
A. The ballot of candidates shall be presented to all voting members via mail, or electronic submission (i.e. website or email) with complete instructions for marking and returning the ballot.
B. In case of a tie, the election shall be decided by lot. C. An individual may not run on the same ballot for multiple offices.

Article VIII
Board of Directors

Section 1. Composition
The Board of Directors shall consist of the elected officers, the immediate past president and the president of each actively chartered district society within the state. The immediate past president shall serve as chairman of the Board of Directors. In the absence or inability of the immediate past president to serve as chairman, the president shall preside at meetings of the Board of Directors.
Section 2. Qualifications
Members of the Board of Directors shall be active members of the Society.
Section 3. Duties
The Board of Directors shall:
A. Be vested with the responsibility of the management of the business of the corporation in concert with its strategic plan;
B. Supervise disbursement of funds and/or care of properties of the Society;
C. Determine the number and boundaries of the district societies;
D. Employ such personnel as may be necessary to conduct the business of the Society;
E. Approve the date and location of the Annual Meeting and Educational Seminars;
F. Cancel the Annual Meeting in case of state or national emergency;
G. Approve the registration fee for all meetings and educational seminars;
H. Select the Olive Bell Memorial Lecturer for the Annual Meeting two years in advance. The lecturer shall be an individual who has contributed outstanding service to the Society and/or profession;
I. Fill vacancies in the office of vice president, secretary, treasurer and member-at-large when necessary; and
J. Approve the strategic plan.
Section 4. Meetings
A. The Board of Directors shall meet at least three (3) times during the year, including pre-, post-annual meeting and winter.
B. The president, or a majority of the members of the Board of Directors, upon written request of the chairman of the Board, may call a special meeting, provided a fifteen - (15) day notice to all Board members is given.
Section 5. Quorum
A simple majority of the Board of Directors’ members shall constitute a quorum for all meetings.
Section 6. Censure, Reprimand and Removal
Any Board member may be censured, reprimanded or removed from the position for dereliction of duty or conduct detrimental to the Society. Such action may be initiated when the Board of Directors receives formal and specific charges against a Board member.
A. If the Board of Directors deems the charges to be sufficient, the person charged shall be advised, in writing, of the charges.
B. A statement of the charges shall be sent by certified or registered mail to the last recorded address of the Board member at least twenty (20) days before final action is taken.
C. The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.
D. The Board member shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken.
E. Censure, reprimand or removal shall be by two-thirds (2/3) vote of the remaining membership of the Board of Directors.

Article IX
Executive Committee

Section 1. Composition
The Executive Committee shall be composed of the President, President-Elect, and the immediate past President. The immediate past president shall serve as the Chairman of the Executive Committee.
Section 2. Duties
A. The Executive committee shall be responsible for development of a Strategic Plan to be presented to the Board of Directors.
B. The Executive Committee shall transact EMERGENCY business that arises between meetings of the Board of Directors.

Article X
District Societies

Section 1. Districts
A. The Society may grant affiliate charters to designated districts of the state.
B. The number of district organizations and their boundaries shall be determined by the Board of Directors.
C. District Societies must be in compliance with ASRT requirements to maintain their organization.
Section 2. Duties of the District
The district society shall work in conjunction with the needs and philosophies of the Society.
A. The District Society shall renew its charter annually, and within thirty (30) days after the close of the fiscal year (February 1) and submit the following to the ASRT:
1. Annual budget/financial statement
2. Affiliate bylaws in agreement with ASRT Bylaws
3. Articles of incorporation
4. Certification of good standing verifying corporate existence is valid dated no later than 90 days prior to application being submitted
5. Evidence of IRS recognition of tax exempt status (e.g., determination letter issued to applicant or letter requesting ASRT include applicant in group
6. Verification that affiliate officers are ASRT members
7. Annual meeting information
8. Names and contact information for officers, board members and their membership.
B. A district charter may be terminated by a majority vote of the Society Board of Directors.
C. The district society may terminate the charter by a majority two-thirds (2/3) vote of its officers.
D. In the event of the dissolution of the district, ALL ASSETS remaining after payment of all indebtedness of the District shall be returned to the Society general fund.
Section 3. Indemnification
The Society shall not be responsible for any debts, actions and/or statements made by, or on behalf of, any district.

Article XI
Society Delegate to the ASRT House of Delegates

Section 1. Delegates
A. Two Society delegates and two alternate delegates shall be appointed by the Society. The President and President-Elect are the delegates. The Vice President, Treasurer, Secretary and Member-at Large will serve as alternate delegates.
B. The Society shall submit to ASRT the names of the Society delegates and alternate delegate(s) by the first business day of April.
C. The Society has the power to remove delegates.
Section 2. Qualifications
A. A delegate shall show proof of continuing education.
B. A delegate shall be a voting member of the ASRT and the Society for two (2) years immediately preceding nomination.
C. A delegate shall have served as an officer, or on the Board of Directors or as a committee member in the Society.
D. A delegate shall practice in the medical imaging or radiation therapy profession of health care.
E. A delegate may serve concurrently on the board of any national medical imaging science certification or national accreditation agency.
F. A delegate shall have the time and availability for necessary travel to represent the ASRT.
Section 3. Duties
A. Society delegates shall attend the ASRT House of Delegates’ meeting and all meetings required of delegates.
B. Respond to communications from the ASRT Office, ASRT Board of Directors or the ASRT House of Delegates.
C. Disseminate information to the Society.
Section 4. Term
A Society delegate may serve for a term of two years; and may not serve more than two consecutive terms.
Section 5. Absence
An absence exits when an appointed Society delegate is unable to fulfill the duties of the position during the ASRT House of Delegates’ meeting. The delegate shall be considered absent for the purpose of the meeting only. It is the responsibility of the Society delegate to notify the ASRT, the Speaker of the House, and the alternate delegate of the delegate’s inability to attend the conference, as soon as possible. The alternate delegate shall be seated for that meeting only. Any delegate position or alternate delegate position not filled by the appointment process remains open. There shall be no on-site credentialing of delegates.
Section 6. Vacancies
A vacancy exists when a delegate has submitted a written letter of resignation or when a delegate position has not been filled by the appointment process. A delegate vacancy caused by the written resignation of a delegate shall be filled by the appointed alternate delegate.
Section 7. Censure, Reprimand and Removal
Any Society delegate may be censured, reprimanded or removed from the position for dereliction of duty or conduct detrimental to the ASRT or the Society. Such action may be
initiated when either Board of Directors receives formal and specific charges against the delegate.
A. If the Board of Directors deems the charges to be sufficient, the person charged shall be advised, in writing, of the charges.
B. A statement of the charges shall be sent by certified or registered mail to the last recorded address of the delegate at least twenty (20) days before final before final action is taken.
C. The statement shall be accompanied by a notice of the time and place of the meeting of Board of Directors at which the charges shall be considered.
D. The delegate shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken.
E. Censure, reprimand or removal shall be by three fourths (3/4) vote of the respective Board of Directors.

Article XII
Committees

Section 1. Standing Committees
There shall be standing committees, as deemed necessary, that will be appointed by the Board of Directors, president or president-elect.
Section 2. Vacancies
A. A vacancy in any Board of Directors’ committee shall be filled by an appointment of the Board of Directors.
B. A vacancy in a presidential committee shall be filled by an appointment by the president.
C. A vacancy in a president-elect committee shall be filled by an appointment by the president-elect.

Article XIII
Meetings

Section 1. Annual Meeting
An Annual Meeting of the Society shall be held in the fall for the purpose of installing officers, receiving reports, amending bylaws, and conducting such other business as may arise/ and for presenting educational programs.
Section 2. Quorum
A quorum for the business meeting or of any special Society meeting shall consist of twenty percent (20%) of the voting members in attendance and includes not less than two (2) officers.
Section 3. Parliamentarian
The President shall select a Parliamentarian who is not a member of the Society to serve the Society at the Annual Meeting if needed.
Section 4. Spring Education Seminar
A Spring Educational Seminar may be held. A business session may be held at this meeting for the purpose of amending bylaws and other announced business, with the approval of the Board of Directors.
Section 5. Student Seminar
A Student Seminar may be held in the fall or spring.
Section 6. Special Meetings
A meeting of the Society may be called by a majority vote of the Board of Directors with the time and location to be determined by the Board of Directors.
A. Notice of such meetings shall be announced twenty days in advance of the meeting.
B. The purpose of such meetings shall be stated in the notices and no other business shall be transacted.

Article XIV
Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with these Bylaws.

Article XV
Amendment

Amendments to these bylaws may be made by a two-thirds (2/3) vote of the voting membership at any business meeting of the Society. Notice of such proposed amendments must be mailed to all voting members at least twenty (20) days in advance of the meeting. Amendments shall be effective at the conclusion of the business meeting unless otherwise specified.

Article XVI
Indemnification

Every officer, director, employee or delegate of the Society shall be indemnified by the Society against all expenses and liabilities, including attorney’s fees, in connection with any threatened, pending or completed proceeding in which the above-named individual is involved by reason of being or having been an officer, director, employee or delegate of the Society if the above-named individual acted in good faith and within the scope of the above-named individual’s authority and in a manner reasonably believed to be not opposed to the best interests of the Society. In no event shall indemnification be paid to or on behalf of any above-named individual going beyond or acting beyond the powers granted by authority of this organization or bylaw. The foregoing right of indemnification shall be in addition to, and not exclusive of, all other rights to which such officer, director, employee or delegate may be entitled.

Article XVII
Dissolution

In the event of dissolution or final liquidation of the Society, all of its assets remaining after payment of its obligations shall have been made or provided for, shall be distributed to and among such corporations, foundations, or other organizations organized and operated exclusively for scientific and educational purposes, consistent with those of the Society, as designated by the Board of Directors.


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